Easy Print for travel agencies in Morocco: multi-bank cheque printing in a few clicks

Cheque payments in a Moroccan travel agency: volume, diversity and challenges

The payment profile of a Moroccan travel agency differs from that of a standard business: the agency acts as an intermediary between clients who frequently pay by cheque — a deposit at booking and the balance before departure — and suppliers who also require cheque payments: partner hotels and riads, local transport providers, freelance guides, tour operators with whom the agency works as a subcontractor. Added to this are the agency's own operating expenses: office rent, supplies, subscriptions, payroll costs. During a peak week, a medium-sized agency typically issues around twenty cheques, each to a different beneficiary in a different bank. Without a dedicated tool, each cheque is a manual operation: a form is taken from the chequebook, the fields are filled in by hand, the stub is noted and everything is filed in a binder. At twenty cheques per week, this writing represents one to two hours of administrative work per week that adds no value — and which, in the event of an error in the amount or the beneficiary's name, requires starting over.

The diversity of partner banks complicates matters further: travel agencies work with suppliers domiciled in several institutions — Attijariwafa Bank, CIH Bank, Banque Populaire, BMCE, BMCI, Société Générale Maroc. Each bank has its own cheque format: dimensions and field positions differ, making printing on a standard printer difficult without specialised software. For information on preventing cheque fraud in Moroccan businesses, see our guide (Cheque Fraud in Moroccan Businesses). For a complete overview of travel agency management with an integrated ERP, also see (Travel Agency Management Software in Morocco).

• High and varied volume: suppliers (hotels, transport providers, tour operators), client deposits, operating expenses — dozens of cheques per month in peak season.
• Multi-bank: suppliers are domiciled in different institutions, each with its own specific cheque format.
• Risk of manual errors: incorrect written amount, misspelled beneficiary name, cancelled cheque and operation to redo.
• Silent burden: without a dedicated tool, filling in cheques represents one to two hours of administrative work per week.
• Fraud surface: a handwritten cheque with unprotected blank spaces is easier to alter than a printed cheque with no exploitable gaps.

Easy Print: printing professional supplier cheques in just a few clicks

Easy Print (easyprint.crystalit.ma) was designed to solve exactly this problem: turning cheque printing into a fast, reliable and traceable operation, without lengthy training or complex configuration. The workflow is straightforward: you enter the beneficiary's name, the amount in figures and the date, select the cheque template matching your bank from the integrated multi-bank library, and launch the print. Easy Print automatically calculates the written amount, positions the text precisely in the correct zones of the physical cheque, and prints in seconds a legible, complete cheque with no exploitable blank spaces. For travel agencies that regularly issue cheques to the same suppliers, Easy Print also lets you save frequent beneficiaries to retrieve them in one click for each new issuance — no need to retype the full name of the tour operator or partner hotel each time.

The operational benefit is immediate from the very first cheque printed: processing time drops from five to ten minutes for a handwritten cheque to under one minute for a printed one. At twenty cheques per week, that means one to two hours recovered every week from an administrative task that adds no value. Since Easy Print is available free of charge at easyprint.crystalit.ma, the investment is limited to the initial setup time — a few minutes to configure your banks and create your first beneficiaries. For a full presentation of Easy Print's core features, see our guide (Cheque printing software in Morocco: save time with Easy Print).

• Automatic written amount: no transcription errors between the numeric and written versions of the amount.
• Pre-calibrated multi-bank library: precise templates for major Moroccan banks, with no manual layout configuration.
• Saveable beneficiaries: the agency's regular suppliers (hotels, tour operators, transport providers) are stored for one-click reuse.
• No blank spaces: all cheque fields are filled in, eliminating zones that could be exploited to alter the amount or beneficiary.
• 100% free software: Easy Print is available without subscription or licence at easyprint.crystalit.ma.

Client deposits and post-dated cheques: securing the agency's collections

Moroccan travel agencies frequently collect deposits by cheque at the time of booking: a client pays between 30% and 50% of the trip cost on confirmation, then settles the balance a few weeks or days before departure. These balance cheques are sometimes written in advance, post-dated to the expected departure date, and held by the agency until they are submitted to the bank. Managing these post-dated cheques properly — knowing who submitted what, for which trip, and on which expected collection date — is one of the most common sources of financial stress in agencies working without a dedicated tool. See our guide on (Managing post-dated cheques in Moroccan SMEs) for a structured approach to managing post-dated cheques.

Easy Print provides immediate traceability on these flows: each cheque received or issued is recorded with its full metadata — beneficiary or issuer, amount, bank, cheque number, issue date and expected collection date. The agency's accounting team can at any time consult the history of outstanding post-dated cheques, cross-reference with traveller files and ensure no collection is overlooked. For agencies that also receive cheques from partners — referral commissions, reversals from partner agencies — the Easy Print log complements bank statements and simplifies reconciliation. This traceability is particularly valuable at the end of the tourism season, when the agency closes its files, reconciles its accounts and prepares its quarterly accounting.

Multi-bank and multi-account: a single tool for the entire travel agency

A Moroccan travel agency rarely works with a single bank: the agency may have its own professional accounts in two or three institutions — a main account, a dedicated account for travel receipts, a deposit account — while its suppliers are domiciled in different banks. Each cheque format is distinct: the positions of data fields vary from one bank to another, making printing on a standard printer a painstaking exercise requiring repeated tests that often discourages teams back to handwriting. Easy Print solves this by managing the multi-bank format library transparently: you select the bank from the menu and Easy Print automatically applies the correct layout — no margin adjustments, no failed test prints, no wasted cheques.

For agencies with several accounts, Easy Print lets you configure each one and switch between them in seconds when issuing a cheque. This multi-account management is particularly useful for agencies that separate operational cash flow — rent, running costs, regular suppliers — from travel cash flow — travel supplier deposits and tour operator payments. The software prints correctly on the right format whatever bank is selected, and the cheque history remains consolidated in a single tool. For general cheque management in Moroccan SMEs, also see (Cheque Management in Morocco).

• Pre-calibrated multi-bank formats: a built-in template for every bank — Attijariwafa Bank, CIH Bank, BMCE, Banque Populaire, BMCI, Société Générale Maroc and others.
• Multi-account: configure several accounts and switch between them in seconds at print time.
• Zero margin adjustments: the layout is pre-calculated for each bank format — no test prints, no wasted cheques.
• Multi-bank suppliers covered: print correct cheques whatever bank the beneficiary uses.
• Consolidated multi-account view: cheque history by account, bank and beneficiary from a single screen.

Full traceability and reconciliation: Easy Print at the heart of the agency's finances

Beyond printing, Easy Print provides complete traceability on every cheque issued or tracked: date, beneficiary, amount, cheque number, bank, account. This history forms a structured register that the agency's accounting team can consult at any time, without searching through folders of chequebook stubs. During an internal audit or tax inspection, finding a specific cheque takes seconds in Easy Print rather than minutes in paper archives. This digital traceability also strengthens the agency's compliance with its obligation to justify expenses: every cheque payment is documented with its full context, which simplifies the accountant's or bookkeeper's work at periodic closing.

For agencies using Crystal ERP (erp.crystalit.ma) for their commercial and accounting management, Easy Print integrates naturally into the financial workflow: supplier cheques printed from Easy Print correspond to the payments recorded in the ERP's purchase module, and bank reconciliation (Automatic Bank Reconciliation in Morocco) is done by comparing actual bank statement movements with payments tracked in Easy Print. Whether you use Easy Print alone or alongside an ERP, the cheque register provides an essential traceability layer for a Moroccan travel agency's day-to-day financial management. CRYSTAL IT, based in Rabat with over 20 years of experience, offers both tools as a natural complement: Easy Print for cheques, Crystal ERP for commercial management, purchasing, accounting and cash flow (Travel Agency Management Software in Morocco).