The cheque remains an essential payment method for Moroccan pharmacies when settling with suppliers: pharmaceutical laboratories supplying prescription and over-the-counter medicines, pharma distributors ensuring daily stock availability, suppliers of medical devices, parapharmacy and cosmetics, and periodic fixed costs (rent, insurance, service providers). Yet many pharmacists and pharmacy owners still fill their cheques by hand — one by one — with the real risk of errors, wasted time and lack of traceability that this practice entails. Easy Print (easyprint.crystalit.ma), the free multi-bank cheque printing software developed by CRYSTAL IT in Rabat with more than 20 years of experience serving Moroccan businesses, is available at no subscription cost for all pharmacies: enter the payee name and amount, the software automatically converts the amount into words, and you print a professional, traceable cheque in seconds. This guide explains why cheque management is a concrete operational challenge for pharmacies in Morocco, and how Easy Print solves it simply and for free.
Cheques in the daily management of a Moroccan pharmacy
Moroccan pharmacies maintain regular commercial relationships with a large number of suppliers: pharmaceutical laboratories supplying prescription and OTC medicines, pharma distributors guaranteeing daily stock replenishment, suppliers of parapharmacy products, medical devices, hygiene and cosmetics, and service providers (rent, maintenance, IT). In a large share of these transactions — particularly with mid-sized labs and pharma distributors — the cheque remains the standard or only accepted payment method.
The frequency of these payments is high: a city pharmacy receives deliveries from distributors several times a week, and the corresponding invoices give rise to a steady flow of cheques. Added to this are periodic payments — pharmacist association dues, insurance premiums, commercial rent — that generate a monthly volume of cheques that is hard to reduce. For a pharmacy owner who also handles administration, dispensing and customer service, the time spent manually filling in cheques represents a real opportunity cost. For more on managing a pharmacy with a dedicated software tool, see our guide (Pharmacy and Parapharmacy Management Software in Morocco).
- Pharmaceutical laboratories: settlement of prescription and generic medicines, often by post-dated cheque under the agreed commercial terms.
- Pharma distributors: multiple weekly deliveries with weekly or bi-weekly cheque settlement under negotiated conditions.
- Parapharmacy suppliers: orders of cosmetics, medical devices and hygiene products settled by cheque or bank transfer depending on the supplier.
- Recurring fixed costs: commercial rent, professional insurance, IT service providers — monthly recurring cheques to the same payees.
- Professional bodies: pharmacist association dues, professional taxes and periodic obligations settled by cheque with the relevant authorities.
The risks of filling cheques by hand in a pharmacy
Filling cheques manually in a pharmacy environment exposes the business to several concrete risks. The first is amount errors: a pharmacy settling a supplier invoice for several thousand dirhams by hand risks a discrepancy between the figure amount and the written amount — an error that invariably leads to the bank refusing the cheque, a follow-up with the supplier, a new cheque to issue and a payment delay that can damage the commercial relationship. These errors occur more frequently when working conditions are busy, at the end of the day or when interrupted by a patient.
The second risk is the lack of traceability. Without an organised record, it is difficult to know at any given moment which cheques have been issued, which are still in circulation without having been debited yet, and which supplier has been paid for which invoice. This opacity distorts the picture of available cash: a pharmacist may believe their bank balance is comfortable while several significant cheques are still in circulation and have not yet been debited. For a guide to healthy cheque management for Moroccan businesses, see our article (Cheque Management in Morocco).
- Writing errors: amount in words diverging from the figure amount — cheque refused by the bank, supplier unpaid, commercial relationship at risk.
- Unprotected blank spaces: a manually filled cheque leaves blank areas that expose the amounts to fraudulent alteration.
- No traceability: without an organised record, it is impossible to see at a glance which cheques are in circulation and which invoices they relate to.
- Inaccurate cash position: cheques issued but not yet debited distort the bank balance reading and can lead to incorrect spending decisions.
- Wasted time: filling each cheque by hand, checking the data, starting again after an error — a repetitive task that eats into precious time in a busy pharmacy.
Easy Print: print your multi-bank cheques in seconds
Easy Print (easyprint.crystalit.ma) is the free multi-bank cheque printing software developed by CRYSTAL IT in Rabat, available at no cost to all pharmacies in Morocco. Its operation is simple: you enter the payee name and amount, Easy Print automatically converts the amount into words without any possible error, then sends the print job to your printer with precise alignment on the actual cheque. No manual writing, no transcription errors, no blank spaces left open.
Easy Print supports templates for the main Moroccan banks — Attijariwafa Bank, CIH Bank, BMCE Bank of Africa, Banque Populaire, BMCI and others — allowing a pharmacy that works with several banks to use a single tool for all its cheque books. The software requires no lengthy training and can be used immediately by any member of the administrative or back-office team. It is freely available at easyprint.crystalit.ma, with no subscription, no complex installation and no usage fees. For a full overview of Easy Print's features, see our guide (Cheque printing software in Morocco: save time with Easy Print).
- Automatic amount in words: Easy Print converts the entered amount into written words with full accuracy, definitively eliminating bank refusals for figure/word discrepancies.
- Precise alignment on the cheque: fields print exactly in the right places on the actual cheque, regardless of which bank is used.
- Multi-bank: one software for all your cheque books, whether your pharmacy works with one or several Moroccan banks.
- Completely free: Easy Print is available at no subscription or fee at easyprint.crystalit.ma — start today with zero investment.
- Instant start-up: designed for immediate use without prior training by any member of the administrative or pharmacy team.
Full traceability: a complete record of every cheque issued
Every cheque printed via Easy Print is automatically logged: payee, amount, bank and issue date. When your distributor informs you that their cheque has not arrived, or when you want to verify that last month's invoice was settled, the information is available immediately on screen without searching through paper files. For a pharmacy that regularly issues cheques to ten or more suppliers, this log has real practical value at monthly close and in the event of an inspection.
The traceability provided by Easy Print is also protection against duplicates and disputes. If a supplier challenges a payment, the log shows the print date and the cheque amount. If an unexpected bank debit appears on your statement, the Easy Print register lets you immediately identify which cheque corresponds to that debit. For pharmacists who manage their cash carefully, this visibility over cheques in circulation — issued but not yet debited — allows a more accurate reading of the actual available balance. To go further on cash management, our guide (Cash Flow Management for Moroccan SMEs) covers the fundamentals applicable to any pharmacy.
- Record searchable by date, payee, amount and bank: find any issued cheque in seconds without searching through paper archives.
- Duplicate detection: easily check that the same supplier has not been paid twice for the same invoice within the same month.
- Documentary evidence in case of dispute: the Easy Print log provides a timestamped trace available in the event of a supplier challenge or tax audit.
- Simplified bank reconciliation: compare Easy Print cheques against your bank statement debits in minutes rather than hours of manual searching.
- Amount discrepancy detection: a bank debit at a different amount to that printed is immediately detected during the monthly reconciliation.
Easy Print and Crystal ERP: complete management for your pharmacy
Easy Print covers the core need of issuing and tracking cheques. For pharmacies that want to go further — automatically posting each supplier payment, managing pharmaceutical purchasing and stock, monitoring cash flow forecasts and preparing financial statements — Crystal ERP (erp.crystalit.ma), developed by CRYSTAL IT in Rabat with more than 20 years of experience serving Moroccan businesses, is the natural next step. Each cheque issued via Easy Print can be recorded in Crystal ERP with the corresponding accounting entry (supplier account, expense account, deductible VAT) without re-keying. For healthcare businesses facing similar challenges, our guide (Easy Print for Medical Clinics and Private Hospitals in Morocco) details how medical practices and clinics use Easy Print day to day.
Crystal ERP's treasury module integrates cheques in circulation in both directions — issued but not yet debited, and received but not yet deposited — to provide an accurate net cash position in real time. For a pharmacy with a sustained purchasing cycle, this visibility is essential for anticipating supplier payment deadlines without disrupting the till. The Easy Print + Crystal ERP combination gives pharmacies solid financial organisation at an accessible entry point: Easy Print for free for cheques, Crystal ERP for integrated management of purchasing, stock, accounting and cash. For a full overview of managing a healthcare business in Morocco, see our guide (Pharmacy and Parapharmacy Management Software in Morocco).
- Automatic accounting entry: each Easy Print cheque recorded in Crystal ERP generates the entry to the supplier and expense accounts without double keying.
- Cash flow forecast: cheques issued but not yet debited are included in the forecast for a reliable net cash position independent of the raw bank balance.
- Pharmaceutical purchasing management: Crystal ERP tracks supplier orders, goods receipts and invoices from labs and distributors in a single integrated flow.
- Automatic bank reconciliation: each bank debit is matched to the corresponding cheque number and automatic posting is proposed in the journals.
- Multi-site management: for a pharmacy group or a pharmacy with a branch, Crystal ERP consolidates cash flows from all entities in a unified dashboard.
Managing supplier cheques in a Moroccan pharmacy is not a complex task, but it is a task that deserves a dedicated tool rather than manual filling with its real risks of errors, lack of traceability and wasted time. Easy Print (easyprint.crystalit.ma), developed free of charge by CRYSTAL IT in Rabat with more than 20 years of experience serving Moroccan businesses, meets this need: multi-bank, accurate, traceable and available without subscription. Every lab or distributor cheque prints in seconds with the amount automatically converted into words, no blank spaces, with immediate logging in the record. For pharmacies that want to go further — posting their payments, managing their cash flow and handling their purchasing in a single tool — Crystal ERP (erp.crystalit.ma) provides the integrated management environment suited to the reality of Moroccan pharmacies. Download Easy Print for free at easyprint.crystalit.ma and secure your supplier cheque issuance today.
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